Art Vendor Guidelines

Application Requirements: 

Images: Minimum 3 photos of work; photo of prior booth setup recommended

Booth Fee: Upon notification of acceptance, a $40, non-refundable fee will be due by digital payment or check to White Squirrel Arts Fest, mailed to White Squirrel Arts Fest, 456 Rodeo Lane, Bowling Green, KY 42101 along with a signed participation agreement (provided with notification of acceptance) no later than January 31, 2026.

On February 1, 2026, vendor fees increase to $50 and must be remitted no later than March 31, 2026 or you will be added to a waitlist.

Please note on your application if you prefer to be inside (limited availability) or if you will bring your own tent to display outside.

Rules/Regulations:

  • You can submit multiple applications.
  • All items must be at least 75% handmade by the vendor; prints and mechanical offset reproductions are allowed (notecards, calendars, etc.). 
  • All work must be original and of exhibitor’s own crafting; NO BUY/SELL items allowed; commercial or made-from-kit items not allowed, and any exhibitor with items resembling such may be asked to leave.
  • Vendor or their representative must be present at all times.
  • WSAF will provide 10’x10’ booth space in designated area with specific location to be provided 2 weeks in advance; The exhibitor must provide own tent, sandbags/weights and tables, chairs if desired.
  • All tables must be covered and boxes, bags, totes, etc. must remain out of sight.
  • All booths must be totally set up by 9:30AM and can not begin being broken down until 4PM. 
  • Designated loading/unloading areas as well as parking information will be provided in advance and must be adhered to.
  • The premises shall at all times be kept clean, presentable, and neat.
  • White Squirrel Arts Fest, Inc. has made arrangements for this exhibition, but assumes no liability for any loss of merchandise or injury because of the same.
  • Each exhibitor must be responsible for the conduct of all workers at his/her exhibition. Any misconduct will not be tolerated.
  • White Squirrel Arts Fest is a family-friendly event and any displayed items that are not deemed so by the committee will be subject to removal. 
  • Each art vendor is responsible for paying the Kentucky State Sales Tax to the Kentucky Department of Revenue.
  • Exhibitors display at their own risk.